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Privacy Policy

This Privacy Policy explains how RHEVOX handles personal data when you use our website, request information, or use our services.

Last updated on October 15, 2026.

Who are we?

RHEVOX B.V. is established in Zoetermeer, The Netherlands (Chamber of Commerce: 70977097). We provide services and software for email security, domain protection and related security solutions.

https://rhevox.com/en

Which personal data do we process?

We only process personal data you provide directly or that is required for our services:

  • Name
  • Email address
  • Company name
  • Domain name
  • Billing address
  • IP address and technical browser signals for security checks
  • Information you enter in forms

How we use your data

1

Contact and requests

If you submit a contact form, request a factsheet, request a DMARC report, or sign up for early access, we use your data to process the request, send the requested information, and contact you about that request when needed.

  • Legal basis for handling your request and sending requested materials: performance of a contract or steps prior to entering into a contract.
  • Legal basis for limited follow-up about your request and service quality: legitimate interest.
2

Marketing and updates (only with consent)

If you want to receive product updates, new service announcements, or RHEVOX insights and news, we ask for explicit consent via a separate checkbox.

You will not receive marketing communication without this consent. You can unsubscribe at any time through the unsubscribe link in our emails.

Legal basis: consent.

3

Payment and invoicing

If you purchase a paid service, we process additional data for invoicing, payment, administration and legal obligations.

  • Name and company name
  • Billing address
  • Email address
  • Invoice and payment details
  • Our accounting and invoicing provider: e-Boekhouden.nl

Legal basis: performance of a contract and legal obligation. We keep this data according to tax retention requirements.

4

Do we use data for other purposes?

No.

  • We do not sell personal data to third parties.
  • We do not use data for unclear or new purposes.
  • We do not use personal data to build advertising profiles. Automated security checks may block form submissions suspected of being automated.
5

Tools and processors

For our services we use the following systems:

  • HubSpot for CRM and email processing
  • Cloudflare Turnstile for protection against automated form abuse
  • e-Boekhouden.nl for invoicing and administration

We have appropriate agreements with these parties to protect your data. Data is processed within the EU or under applicable GDPR safeguards.

6

How long do we keep data?

We do not keep personal data longer than necessary.

  • Contact and request data: as long as relevant for follow-up
  • Marketing data: until you unsubscribe
  • Invoice and payment data: according to statutory retention periods
  • Technical logs: according to industry-standard retention periods.
7

Do we share data with third parties?

We only share data with parties required for our service delivery or where we are legally required to do so. We never sell your data to third parties.

8

How we protect your data

We apply appropriate technical and organisational security measures to protect your personal data against loss, misuse, unauthorised access, disclosure or alteration.

As a security-focused company, data protection and responsible handling of information are integral to our services and operations.

We use Cloudflare Turnstile in invisible mode to protect website forms against bots, spam and abuse. When you submit a form, Turnstile checks technical signals, such as your IP address, browser information and the website origin, in the background. Our integration does not send your name, email address or message content to Turnstile.

Cloudflare processes these signals to provide the security service and improve its bot detection capabilities. For details, see the Cloudflare Turnstile Privacy Addendum.

Legal basis for our use of Turnstile: our legitimate interest in protecting our website and forms against abuse. If you cannot complete the security check, you can contact us by email.

9

Your rights

You have the right to:

  • Access your personal data
  • Correct your data
  • Delete your data
  • Object to processing
  • Withdraw consent (for marketing)

To exercise these rights, contact us at [email protected].

10

Questions or complaints

If you have questions about this Privacy Policy or about how we handle data, contact us.

You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

11

Cookies and tracking

For information about cookies and similar tracking technologies, please read our Cookie Policy.

12

Changes

We may update this Privacy Policy when our services change. The most current version is always available on our website.